Graduation Clearance

The graduation process & DegreeWorks

All deadlines are published on the official Academic Calendar.  Students are responsible for following the policies published in the Graduate Catalog

Check your audit

Effective 1st Summer 2016, DegreeWorks is the definitive record for graduation clearance.  Students, faculty, and staff may access DegreeWorks via Students are encouraged to routinely check their degree progress in DegreeWorks.

Meet with your advisor

Prior to the final term, all students are encouraged to schedule an appointment to meet with their advisor and/or graduate program director.  It is the student’s responsibility to ensure that he/she is making satisfactory progress towards graduation, based on the program requirements outlined in DegreeWorks and any additional directions issued by the graduate program.


Per academic policy, all students must be enrolled in the term of graduation, even if all degree/certificate requirements have been met.

Apply for graduation

All students (doctoral, master’s, certificate) must apply for graduation by the published deadline in the final term. Students who fail to apply for graduation by the published deadline will not be evaluated for graduation and will be ineligible to participate in the commencement ceremony.  Students who apply to graduate but fail to finish will need to update their application to graduate to a future term. (There is no penalty for failing to finish after applying to graduate.)

Follow these steps to apply for graduation:

  1. Log into using your NinerNET username and password.
  2. Click the Banner Self Service link.
  3. In the Student Services/Student Accounts tab, select the Student Records option.
  4. Click on Online Graduation Application.   [View Next Steps]

Letters of Completion

The Graduate School can, in certain circumstances, issue a letter of completion. These letters are requested when an external agency requires verification of a student's academic progress in order to hire or make an offer to a student. Generally, such letters are requested when a student has completed all requirements but has not yet graduated.

To request a letter of completion, please send the following information to Amy Palmer in the Graduate School:

  1. Full name and address of the person to whom the letter is mailed
  2. The student's name and ID number
  3.  A full explanation of the reason the letter is needed
  4. Any relevant information that needs to be addressed in the letter.

Note that not all requests are granted.  A student' s transcript can often meet the identified need, so a letter is not necessary.  Letters may take up to a week to generate, once requested.

Contact us

For doctoral student inquiries regarding graduation clearance, please contact Aura Young.
For master's thesis student inquiries regarding graduation clearance, please contact Julie Green.
For all general questions regarding graduation clearance, please contact