Master's Thesis Checklist

Graduation information for master's students

Below you will find step-by-step guidance to walk you through the graduation clearance process.  Please click on each "checkmark" below to navigate your way toward graduation.  If you have any questions, please use our FAQs.  Congratulations on reaching this achievement in your education.

Programs may have earlier deadlines. Graduate School deadlines are published in the official Academic Calendar.  Students are responsible for following the policies published in the Graduate CatalogForms referenced on this page may be found on the Graduate School Forms web page.

Check your DegreeWorks audit to ensure you are on track to graduate. DegreeWorks is the definitive record for graduation clearance.  Students, faculty, and staff may access DegreeWorks via Students are encouraged to routinely check their degree progress in DegreeWorks.

If you received a Master’s Degree from UNC Charlotte or another institution and plan to use those courses toward your Doctoral Degree, you must file a Graduate Academic Petition to transfer those courses from your Master’s program into your Doctoral program. Course substitutions and/or other exceptions to your program’s curriculum also require submission of an academic petition.

All students (doctoral, master’s, certificate) must apply for graduation by the published deadline in the final term.  

Students who fail to apply for graduation by the published deadline will not be evaluated for graduation and will be ineligible to participate in the commencement ceremony.

How do I submit the ‘Online Graduation Application’?

  1. Log into

  2. Under Academic Resources, select ‘Student Records’.

  3. Under ‘Student Records’, select ‘Online Graduation Application’.

  4. Click "Continue" if this is the first time a graduation application has been submitted or "Create a New Application" if one has been submitted previously.

  5. After all sections are complete, click the "Submit" button.

The ‘Online Graduation Application’ triggers a review of your academic progress by the Graduate School. Students who apply to graduate but appear short of meeting all degree/certificate requirements will be notified by email. As the definitive record for graduation clearance, your individual DegreeWorks audit must reflect that you are on track to graduate in a given term.

Deadline Date
Application Deadline for Spring 2020 Graduation February 12, 2020

The Proposal Defense Report is due following the proposal defense. If you answer ‘Yes’ to any of the three questions found on the form, a copy of the approval letter from the appropriate UNC Charlotte Institutional Review Committee (IRB/IACUC/IBC) must be attached. The Appointment of Master's Thesis Committee Form must be submitted along with the Proposal Defense Form.

Deadline Date
Master's Thesis Proposal Defense Deadline for Spring 2020 Graduation February 19, 2020

Students must hold a Formatting Review meeting prior to their thesis defense. To make an appointment, contact Julie Green. Please review the formatting requirement manual prior to your appointment.

Note: The formatting review does not appear as a milestone in DegreeWorks.

Deadline Date
Formatting Review Deadline for Spring 2020 Graduation April 22, 2020

All master’s thesis students must hold a final thesis defense by the published deadline. The thesis must be submitted for final review by the student's committee at least three weeks prior to the date of the final defense.

All committee members are expected to be physically present for the thesis. If there is an exceptional case in which one committee member needs to participate in the final defense from a remote location, the student and all committee members must assure that all the conditions listed on the Approval of Remote Committee Participation form are met. (No more than one committee member may participate from a remote location.) This form, which may be obtained from the Graduate School, must be completed and returned to the Graduate School at least two weeks prior to the scheduled proposal or final defense.

Following the successful completion of this defense, the student must submit original, signed copies Final Defense Report to the Graduate School no later than one (1) business day following the final defense. This form should be signed at the defense by the student’s committee.

Deadline Date
Master's Thesis Defense Deadline for Spring 2020 Graduation April 29, 2020

Following the successful completion of the thesis defense, the student must submit one electronic copy of the approved error-free manuscript to the Graduate School (via ProQuest) no later than the published deadline, indicated both here on this page as well as on the University calendar. 

At the time of document submission, the student must also submit the Submission and ETD Signature form and signed Title Page to Julie Green. The Submission and ETD Signature form serves as an indication from the thesis committee that the student has satisfied all requirements.

Payment for the Submission Fee, Copyright and Hard Copy Binding can be done through the online Payment Portal.

Deadline Date
Master's Thesis Submission Deadline for Spring 2020 Graduation May 6, 2020

    Thesis Formatting and Graduation Clearance: Julie Green