Master's Thesis Checklist

Disclaimer: By accepting admission to the University of North Carolina at Charlotte, graduate students indicate that they are ultimately responsible for adhering to the policies and procedures that govern their education at the University. That responsibility requires that all graduate students know where to find the academic policies of the Graduate School and any additional requirements of their specific programs. All academic policies are published annually in the Graduate Catalog.

Contact Information

Thesis Graduation Clearance: Julie Green
Thesis Formatting: Julie Green

All deadlines are published in the official Academic Calendar.* Forms referenced on this page may be found on the Forms page.

*Note: Programs may have earlier deadlines.

Check your DegreeWorks audit to ensure you are on track to graduate. DegreeWorks is the definitive record for graduation clearance.  Students, faculty, and staff may access DegreeWorks via my.uncc.edu. Students are encouraged to routinely check their degree progress in DegreeWorks.

If you received a Master’s Degree from UNC Charlotte or another institution and plan to use those courses toward your Doctoral Degree, you must file a Graduate Academic Petition to transfer those courses from your Master’s program into your Doctoral program. Course substitutions and/or other exceptions to your program’s curriculum also require submission of an academic petition.

All students (doctoral, master’s, certificate) must apply for graduation by the published deadline in the final term.  

Students who fail to apply for graduation by the published deadline will not be evaluated for graduation and will be ineligible to participate in the commencement ceremony.

How do I submit the ‘Online Graduation Application’?

  1. Log into my.uncc.edu.

  2. Under Academic Resources, select ‘Student Records’.

  3. Under ‘Student Records’, select ‘Online Graduation Application’.

  4. Click "Continue" if this is the first time a graduation application has been submitted or "Create a New Application" if one has been submitted previously.

  5. After all sections are complete, click the "Submit" button.

The ‘Online Graduation Application’ triggers a review of your academic progress by the Graduate School. Students who apply to graduate but appear short of meeting all degree/certificate requirements will be notified by email. As the definitive record for graduation clearance, your individual DegreeWorks audit must reflect that you are on track to graduate in a given term.

Deadline Date
Application Deadline for Spring 2019 Graduation February 13, 2019
Application Deadline for Summer I 2019 Graduation May 21, 2019
Application Deadline for Summer II 2019 Graduation July 2, 2019

The Proposal Defense Report is due following the proposal defense. If you answer ‘Yes’ to any of the three questions found on the form, a copy of the approval letter from the appropriate UNC Charlotte Institutional Review Committee (IRB/IACUC/IBC) must be attached. The Appointment of Master's Thesis Committe Form must be submitted along with the Proposal Defense Form.

Deadline Date
Master's Thesis Proposal Defense Deadline for Spring 2019 Graduation February 20, 2019
Master's Thesis Proposal Defense Deadline for Summer I 2019 Graduation TBD
Master's Thesis Proposal Defense Deadline for Summer II 2019 Graduation TBD

Students must hold a Formatting Review meeting prior to their thesis defense. To make an appointment, contact Julie Green. Please review the formatting requirement manual prior to your appointment and bring a printed copy of your dissertation with you.

Note: The formatting review does not appear as a milestone in DegreeWorks.

Deadline Date
Formatting Review Deadline for Spring 2019 Graduation April 24, 2019
Formatting Review Deadline for Summer I 2019 Graduation June 7, 2019
Formatting Review Deadline for Summer II 2019 Graduation July 19, 2019

All master’s thesis students must hold a final thesis defense by the published deadline. The thesis must be submitted for final review by the student's committee at least three weeks prior the date of the final defense.

All committee members are expected to be physically present for the thesis. If there is an exceptional case in which one committee member needs to participate in the final defense from a remote location, the student and all committee members must assure that all the conditions listed on the Approval of Remote Committee Participation form are met. (No more than one committee member may participate from a remote location.) This form, which may be obtained from the Graduate School, must be completed and returned to the Graduate School at least two weeks prior to the scheduled proposal or final defense.

Following the successful completion of this defense, the student must submit original, signed copies Final Defense Report and Thesis Title Page to the Graduate School no later than one (1) business day following the final defense. These forms should be signed at the defense by the student’s committee.

Deadline Date
Master's Thesis Defense Deadline for Spring 2019 Graduation May 1, 2019
Master's Thesis Defense Deadline for Summer I 2019 Graduation June 14, 2019
Master's Thesis Defense Deadline for Summer II 2019 Graduation July 26, 2019

Following the successful completion of the thesis defense, the student must submit one electronic copy of the approved error-free manuscript to the Graduate School (via ProQuest) no later than the published deadline, indicated both here on this page as well as on the University calendar. 

At the time of document submission, the student must also submit the Submission and ETD Signature form to Julie Green. The Submission and ETD Signature form serves as an indication from the thesis committee that the student has satisfied all requirements. Payment for the Submission Fee, Copyright and Open Access Publishing, Hard Copy Binding and be done through the online Payment Portal.

Deadline Date
Master's Thesis Submission Deadline for Spring 2019 Graduation May 8, 2019
Master's Thesis Submission Deadline for Summer I 2019  Graduation June 21, 2019
Master's Thesis Submission Deadline for Summer II 2019  Graduation August 2, 2019