An electronic thesis or dissertation (ETD) is the same product as a paper thesis or dissertation, simply in electronic form. Instead of submitting a printed copy, the thesis or dissertation is submitted in electronic form to ProQuest. ProQuest is a global information-content and technology company that provides support for research, learning, and the publication and dissemination of scholarly works.
Steps to submitting an ETD
Step 1: During the semester or summer term in which you intend to submit your thesis or dissertation for graduation, you must:
- Be registered for the semester or term you intend to graduate;
- Complete the online Application for Degree through My UNC Charlotte;
- Consult the "checklists" provided by the Graduate School.
Step 2: Schedule the defense of your thesis or dissertation well in advance of the submission deadline in order to submit your final document to the Graduate School. (Doctoral students must announce their dissertation defense online two weeks prior to their defense.
Note: Your committee must have your complete dissertation or thesis three (3) weeks prior to your defense. If you are a doctoral student you must also share your iThenticate similarity report with your committee at this time. You need to leave adequate time to make any modifications required by your advisor and/or the committee. The deadline for submission of the final electronic thesis or dissertation to ProQuest can be found on the Academic Calendar.
Step 3: Defend your thesis or dissertation. Have your committee sign the title page of the thesis or dissertation and your Master's Final Defense Report for Thesis or Project or Doctoral Final Defense Report for Dissertation or Scholarly Project. Doctoral students, your committee must review your iThenticate similarity report before signing this form.
Step 4: Make any edits to your document as required by your committee. Also, complete any formatting changes to your thesis or dissertation as discussed in your formatting meeting.
Step 5: Submit the Master’s Thesis Submission & ETD Form or Doctoral Dissertation Submission & ETD Form. The submission fee of $45 is payable online. You should also use this payment portal to pay for the optional copyright registration fee ($75). Scanned copies of the signed Title Page and the IRB/IACUC/IBC approval memo if applicable, should be forwarded to firstname.lastname@example.org within one business day of the final defense. Please specify either Master’s Documents or Doctoral Documents in the subject line.
Step 6: Submit your final version of the thesis or dissertation electronically following the instructions below:
- Submit your electronic thesis or dissertation to ProQuest.
- You may be required to fill out several screens of information. (Note: When you are asked to insert a copy of your abstract into the form, do not include the title and your name with the abstract).
- After filling in the required information, you will upload the ".pdf" copy of your dissertation or thesis.
Step 7: Complete the "Survey of Earned Doctorates” online at https://sed-ncses.org/GradDateRouter.aspx. This is required for Ph.D students (Ed.D., DNP, and Master’s students are exempt).
Confirmation: ProQuest will send you an email confirmation that your ETD has been successfully submitted; if applicable, you may receive a request from them for revision; lastly, ProQuest will send you a "Congratulations!" email once your ETD has been accepted. The Graduate School will notify you if your ETD is incomplete. If you do not hear from the Graduate School or from ProQuest, then your ETD is still under review.