Policies and Procedures

Suggested Responsibilities for Graduate Program Directors

Graduate Program Directors (GPD) play a vital role in making graduate programs successful. While the specific responsibilities vary from program to program, there are a number of “typical” responsibilities associated with this role.  Download the suggested List of Responsibilities.


Quick reference to some of the policies and procedures of the Graduate School and UNC Charlotte:

Course and Program Development

Graduate Council

Graduate Faculty


Student Policies

The Graduate Catalog is the reference for all program requirements and graduate policy. The Graduate School assists in processing updates to the Graduate Catalog each year, a process generally beginning in the Fall.  A GPD is responsible for yearly updates that reflect approved changes to courses or program requirements.

It is the GPD's role to advise their students on the numerous University and Graduate School policies found within the Catalog.  The current Catalog, as well as archives, are available online at at the University Catalogs website.


Academic Integrity and Responsible Conduct of Research Training   

Designed to benefit graduate students throughout the university, these two courses are an introduction to several aspects of a successful professional career.  Graduate students should be encouraged to enroll where required.  For course information, visit the Center for Graduate Life website.

Research Integrity Officer

The UNC Charlotte Research Integrity Officer is responsible for allegations of research misconduct including plagiarism, falsification, and fabrication of research materials. Additional information can be found on the Dean's Office web page.


Student Tracking and Progress Resources

A major responsibility of the Graduate Program Director or Coordinator is the tracking of student progress. This includes oversight of enrollment each semester, qualifying exam benchmarks, candidacy, research productivity, commencement deadlines and time-to-degree. The Graduate School monitors students that do not meet enrollment guidelines and may fall to non-degree seeking status, as well as time-to-degree. However, the GPD/C should be proactive in oversight of these processes. Best practices include: developing a tracking spreadsheet for the students in the program, holding orientations to assure active communication, and requiring annual progress reports that specify yearly goals and timelines to program-specific benchmarks.


Thesis and Dissertation Resources

All students enrolled in thesis-based master's programs or Doctoral programs must submit a thesis or dissertation to the Graduate School. The details of the submission process, semester deadlines, FAQs, as well as resources for the writing and formatting of the manuscripts are detailed on the Thesis and Dissertation Manual page. Both Master’s and Doctoral Students have the option of submitting an electronic version of their document so it is critical that program Directors and Coordinators become familiar with the ETD process and discuss the deadlines and processes with students at the beginning of the semester.  The main contact for thesis and dissertation formatting and submission is Aura Young.


Graduation Clearance

The Graduate School contacts for Graduation are as follows:

The Graduate School coordinates the Doctoral portion of the ceremony.  The contact is Dr. Katherine Hall-Hertel.