Doctoral Checklist

Disclaimer: By accepting admission to the University of North Carolina at Charlotte, graduate students indicate that they are ultimately responsible for adhering to the policies and procedures that govern their education at the University. That responsibility requires that all graduate students know where to find the academic policies of the Graduate School and any additional requirements of their specific programs. All academic policies are published annually in the Graduate Catalog.

Contact Information

Doctoral Graduation Clearance: Julie Green (704-687-7268)
Dissertation/Scholarly Project FormattingAura Young (704-687-7237) or book an appointment

All deadlines are published in the official Academic Calendar.* Forms referenced on this page may be found on the Forms page.

*Note: Programs may have earlier deadlines.

Check your DegreeWorks audit to ensure you are on track to graduate. DegreeWorks is the definitive record for graduation clearance.  Students, faculty, and staff may access DegreeWorks via my.uncc.edu. Students are encouraged to routinely check their degree progress in DegreeWorks.

If you received a Master’s Degree from UNC Charlotte or another institution and plan to use those courses toward your Doctoral Degree, you must file a Graduate Academic Petition to transfer those courses from your Master’s program into your Doctoral program. Course substitutions and/or other exceptions to your program’s curriculum also require submission of an academic petition.

All doctoral students (DNP students excluded) are required to pass a qualifying examination.  Qualifying assessments are administered by graduate program faculty.  To sit for this examination, the student must have at least a 3.0 program GPA.

The graduate program sends the completed Comprehensive/Qualifying Exam form to the Graduate School immediately following the exam.

Following the qualifying examination, students are eligible to establish a doctoral committee and subsequently defend the proposal of their dissertation/scholarly project topic.  The Appointment of Doctoral Committee form is due at this time.  Students cannot proceed to the proposal defense without an approved committee.  You will receive a copy of the letter via your University email once processed.

Students must defend their proposal at least a full semester prior to their final term.  The Proposal Defense Report is due following the proposal defense.  If you answer ‘Yes’ to any of the three questions found on the form, a copy of the approval letter from the appropriate UNC Charlotte Institutional Review Committee (IRB/IACUC/IBC) must be attached.

All dissertation committee members are expected to be physically present for the dissertation proposal defense and for the dissertation final defense.  If there is an exceptional case in which one committee member needs to participate in the proposal or final defense from a remote location, the student, the committee chair, and the Graduate Faculty Representative must assure that all the conditions listed on the Approval of Remote Committee Participation form are met.  (No more than one committee member may participate from a remote location.)  This form must be completed and returned to the Graduate School at least two weeks prior to the scheduled proposal defense.

All students (doctoral, master’s, certificate) must apply for graduation by the published deadline in the final term.

Students who fail to apply for graduation by the published deadline will not be evaluated for graduation and will be ineligible to participate in the commencement ceremony.

How do I submit the ‘Online Graduation Application’?

  1. Log into my.uncc.edu.

  2. Under Academic Resources, select ‘Student Records’.

  3. Under ‘Student Records’, select ‘Online Graduation Application’.

  4. Click "Continue" if this is the first time a graduation application has been submitted or "Create a New Application" if one has been submitted previously.

  5. After all sections are complete, click the "Submit" button.

The ‘Online Graduation Application’ triggers a review of your academic progress by the Graduate School.  Students who apply to graduate but appear short of meeting all degree/certificate requirements will be notified by email.  As the definitive record for graduation clearance, your individual DegreeWorks audit must reflect that you are on track to graduate in a given term.

Deadline Date
Application Deadline for Fall 2017 Graduation September 18, 2017
Application Deadline for Spring 2018 Graduation February 5, 2018

Students must hold a Formatting Review meeting prior to their dissertation defense.  To make an appointment, contact Aura Young, Graduate Completion Specialist, in the Center for Graduate Life.  Review the formatting requirement manual prior to your appointment and bring a printed copy of your Dissertation with you.

Note: Dissertations may not be submitted to ProQuest without a formatting review.

Deadline Date
Formatting Review Deadline for Fall 2017 Graduation October 6, 2017
Formatting Review Deadline for Spring 2018 Graduation March 9. 2018

All doctoral students must hold a final dissertation defense by the published deadline. The dissertation must be submitted for final review by the student's committee at least three (3) weeks prior the date of the final defense.  Dissertation defenses are open to campus and the public, and must be announced campus wide via the Dissertation Defense web page at least two (2) weeks prior to the defense.

All dissertation committee members are expected to be physically present for the dissertation proposal defense and for the dissertation final defense. If there is an exceptional case in which one committee member needs to participate in the final defense from a remote location, the student and all committee members must assure that all the conditions listed on the Approval of Remote Committee Participation form are met. (No more than one committee member may participate from a remote location.) This form must be completed and returned to the Graduate School at least two (2) weeks prior to the scheduled final defense.

Following the successful completion of this defense, the doctoral candidate must submit original, signed copies of the Final Defense Report and Dissertation Title Page to the Graduate School no later than one (1) business day following the published dissertation defense deadline. These forms should be signed at the defense by the candidate’s committee.

Deadline Date
Dissertation/Scholarly Project Defense Deadline for Fall 2017 Graduation November 6, 2017
Dissertation/Scholarly Project Defense Deadline for Spring 2018 Graduation April 6, 2018

Following the successful completion of the dissertation defense, the doctoral candidate must submit one electronic copy of the approved error-free manuscript to the Graduate School (via ProQuest) no later than the published deadline, indicated both on this page as well as on the University calendar.  Guidelines for the preparation of the dissertation are online at the Center for Graduate Life's website.

At the time of document submission, the doctoral candidate must also submit the Submission and ETD Signature form to Aura Young, Graduate Completion Specialist, in the Center for Graduate Life. In addition, Ph.D. students must complete the Survey of Earned Doctorates and submit confirmation of completion. The Submission and ETD Signature form serves as an indication from the dissertation committee that the student has satisfied all requirements.

Deadline Date
Dissertation/Scholarly Project Submission Deadline for Fall 2017 Graduation November 13, 2017
Dissertation/Scholarly Project Submission Deadline for Spring 2018 Graduation April 16, 2018